The importance of planning to ensure an office move goes as smoothly as possible and nothing is left to chance; using professionals such a office clearance experts.
Plan ahead and use professionals to move your workplace smoothly
Moving from one workplace to another is inevitably a major and potentially stressful upheaval. Not only is there the time and effort involved in preparing before actually upping sticks and moving, but you still need to function as a business while this is all going on.
Some judicious planning and enlisting professionals to help with the move can help make the process run smoothly.
Choosing a new premises
If you haven’t yet chosen where you’re moving to then this obviously requires careful consideration.
Drawing up a plan
If you’re at the stage where you’ve found and committed to new office premises, then planning the move properly is vital to ensure it goes as smoothly and seamlessly as possible.
Taking a couple of extreme examples, you wouldn’t want to move in and find you’ve no phone service on day one because you didn’t clarify dates with your service provider, or be sending out invoices and correspondence on letterheads bearing your old address because you forgot to order up some new stationery in time.
Your plan can’t be too detailed and you can reckon on a time frame for ‘moving activities’ to commence a good six weeks at least before moving.
Will you be clearing your old office or moving everything?
You may have decided to update office furniture and ageing IT equipment, so you may not be taking all your existing equipment to the new offices.
If this is the case, it’s highly desirable to enlist the services of a specialist in office clearances who can efficiently take unwanted equipment off your hands and dispose of it properly. This could be either through environmentally friendly disposal or through reselling; if the latter is possible some of the proceeds can be offset against the cost of their clearance service.
Either way having professionals clear your old office is preferable to having to organise it yourself with a hired van.
An ideal basic checklist
Firstly, it’s wise to work backwards from your actual moving date so you can ascertain what lead times apply for which task and so tackle them accordingly.
The following is an idea of the types of tasks to take care of and when as you count down to your move:
6 weeks to moving
4 weeks to moving
2 weeks before moving
1 week before moving
If you’ve briefed your staff adequately then they’ll know what to do upon moving into their new work space in terms of helping set up. Be aware that your office clearance and moving professionals should, as part of their service, help make the transition as smooth as possible.2018-02-27